Admissions Rules and Regulations

Rules and Regulations for Admission & Registration

As a mandatory requirement for the issuance of an Unconditional Acceptance Letter, the following Rules and Regulations must be carefully read, signed, and submitted to the ALCU Admissions Office by the student. For applicants under the age of 18, the document must also be signed by a parent or legal guardian.

By signing, the student confirms full understanding and acceptance of the University’s academic, financial, and administrative regulations.

1. Academic Registration & Program Changes

• Students may request a change of department only within the official add/drop period.
• Registration is valid only within the official registration dates stated in the academic calendar.
• Students who fail to register within the designated period may lose their admission status.

2. Study Load Requirements

• Master’s and PhD students are required to enroll in a minimum of two (2) courses per semester.
• Students are responsible for ensuring full compliance with academic and registration requirements.

3. Tuition Fees & Payment Responsibilities

• All tuition and related fees must be fully paid prior to course registration.
• Undergraduate tuition fees stated in the Acceptance Letter apply to Fall and Spring semesters only.
• Postgraduate fees may be structured per course or as a full-program package.
• Students are responsible for following their agreed payment plans and installment schedules.

4. Scholarship Policy

• Scholarships are valid only within the official duration of study.
• Scholarships will not be extended beyond the standard study period.
• The Foundation School period is included within scholarship coverage.
• Undergraduate students achieving a minimum CGPA of 3.00 and GPA of 3.50 after the second semester may receive an Academic Achievement Scholarship (25%–75%).
• Failure to meet academic requirements results in suspension of the scholarship until eligibility is restored.

5. Academic Documents & Registration Requirements

• Students must submit original academic documents, original passport, and sworn English translations during registration.
• Failure to submit original documents may result in suspension of registration.
• In accordance with TRNC regulations, original documents may be retained by the University until graduation or formal withdrawal.

6. Financial Regulations

• Students with outstanding debts exceeding €400 will not be issued official documents, transcripts, or certificates.
• Students with debts exceeding €400 are not eligible to sit midterm or final examinations (unless an installment agreement is in place).
• Internal transfer of funds between student accounts is not permitted.
• Debt status will be verified by the Finance Office prior to registration and document issuance.

7. Temporary Access & Debt Thresholds

• Students with total debt below €800 may be granted temporary access to course registration. However, they will not be eligible to request official documents until debts are cleared.
• Students with debt below €400 retain full access to academic services, including registration and documentation.

8. Deferred Registration

• Students who do not register in the current semester may request deferment to the following semester.
• Deferment requests require reapplication and approval.
• Any payments made prior to deferment are non-refundable.

9. Refund Policy

• All initial payments are strictly non-refundable.

10. Break / Leave of Absence Policy

• Students may request a temporary academic break upon payment of applicable fees:
• 1st break: €250
• 2nd break: €500
• 3rd break: €750
• 4th break: €1000
• Breaks are not permitted once course registration has been completed for the semester.

11. Late Registration & Penalties

• Late registration is subject to a fee of €20 per day, up to a maximum of €120.
• Registration will not be accepted after the official late registration period.

11. Foundation School Fees

• Additional fees apply for foundation courses during in-person registration:
  • €200 for 3 courses
  • €400 for 4 or more courses

13. Installment Payments

• Tuition fees may be paid in up to six (6) installments, subject to applicable terms and interest rates.
• Students must strictly follow their approved payment schedules.

14. Residence Permit

• In accordance with TRNC regulations, students are responsible for paying their residence permit fees.
• The University provides administrative guidance, but the legal responsibility remains with the student.

15. Official Study Duration

• Vocational School: 2 years
• Bachelor’s Degree: 4 years
• Master’s Degree: 2 years
• PhD: 4 years